Records management. In response to the state agencies’ request for guidance regarding paper and electronic records management, CMS issued a memorandum providing a list of questions and answers on a number of topics that are consistent with current practices within the agency. This guidance is necessary because the current state operations manual (SOM) fails to fully address the retention of electronic records, and CMS is providing this guidance in advance of an updated SOM. The questions and accompanying answers fall under five separate topics: (1) posting of certification information of state web sites; (2) electronic format in lieu of paper copies; (3) security, privacy, and confidentiality; (4) record retention policy; and (5) CMS retention policy. The guidance does not apply to ASPEN data.
CMS Letter to State Survey Agency Directors, No. S&C-10-22-ALL, July 2, 2010.For more information on this and related topics, consult the CCH® Medicare and Medicaid Guide.
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