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Law, Explanation and Analysis of Health Care Reform Legislation

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Monday, October 5, 2009

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Reimbursement Advisor

Dennis Barry’s Reimbursement Advisor

September 2009, Volume 25, No. 1

In the September 2009 issue of Dennis Barry’s Reimbursement Advisor, authors examine Medicare overpayment determinations, bad debts and charity care and coverage for emergency dialysis services, as well as Medicaid regulations initiated in the Bush administration that remain proposed or delayed.
  • Medicare bad debts and charity care: Allowability in context with Section 312 and the Form 990.
    Provider Reimbursement Manual § 312 could not be more clear that amounts owed by Medicare beneficiaries for Medicare deductibles and copayments that are written off in accordance with uniformly applied standards in a provider’s charity care policy are allowable as Medicare bad debts. The only criteria: that the provider meets the criteria set forth in section 312. In this article, the author details two issues that muddy Medicare allowability in context with section 312 and the Form 990.
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Receivables Report

Receivables Report

Sept. 2009, Volume 24, No. 9
  • Get the Most from Vendors. Health care providers who partner with collection agencies and other management companies should be getting a variety of services from those vendors—not just the usual. You should be segmenting your accounts three different ways; highly collectible, middle range, and less collectible—and getting those services at three different rates, according to one expert. Agencies that do this for you are really acting as more of a partner to you. If you’re looking for advice about how to make the most of your vendor relationships read this issue.
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    HARA

    Hospital Accounts Receivable Analysis

    1st Quarter 2009, vol. 23, no. 2
    • Avoidable Denials Improve. A first quarter 2009 improvement in avoidable denials halted two prior consecutive quarters during which denials were on the rise. US hospitals reported avoidable denials led to write-offs that made up 0.07 percent of total gross revenue, down from 0.21 percent in the prior quarter. By bed size, all hospital categories reported an improvement in avoidable denials in the first quarter. Compare your own numbers. .
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    Headlines
    from Medicare and Medicaid Guide

    Senate Finance panel wraps up health reform debate

    The Senate Finance Committee wrapped up its debate over health care reform early in the morning on Oct. 2, with a final vote set for the week of Oct. 5, after lawmakers receive a final scoring of the bill by the Congressional Budget Office. Democrats managed to fend off several Republican amendments aimed at removing provisions they argued would raise taxes on middle income families and were contrary to President Obama's promise not to raise taxes on the middle class defined as family incomes under $250,000.

    Senate Finance Committee Chairman Max Baucus, D-Mont., referred to the proposals as "message" amendments which would "gut the bill," and encouraged members to vote in the negative. The amendments were eventually defeated but several Democrats sided with Republicans making the votes much closer than anticipated. The panel, however, approved by voice vote an amendment offered by Sen. Olympia Snowe (R-Maine) that would exclude HIPPA-excepted insurance benefits, such as indemnity plans, from the excise tax on high cost plans. Additional provisions provided tax credits for small businesses with seasonal employees and reimbursement for federally qualified health centers.

    No public option, yet

    The Committee on Sept. 29 rejected two amendments that would have provided a public option health insurance plan, but lawmakers backing the proposals said they plan to offer them again when the full Senate takes up health care reform. The first amendment offered by Sen. John D. Rockefeller (D-W.Va.), fell by a vote of 8 to 15. A major sticking point for moderate Democrats as well as Republicans was the requirement that medical providers who participated in the public option would have to accept Medicare rates for at least two years. Rockefeller, however, did find support among eight fellow Democrats for his plan and insisted that support for a government run health plan was gaining momentum. He said he will offer his amendment when the health reform bill is debated on the Senate floor.

    Baucus said that as much as he agreed with the intent of Rockefeller's proposal, "to hold the insurance companies feet to the fire," he was obliged to produce a bill that would receive a super majority in the Senate. "I can count and no one has shown me how a public option could win 60 votes in the Senate," said Baucus. "I fear if this provision is in this bill as it goes out of this committee, it will jeopardize real meaningful health reform." Grassley argued that Rockefeller's amendment was "a slow walk to government run, single payer system," that would eventually put private insurance companies out of business.

    The second public option amendment was offered by Sen. Charles E, Schumer (D-N.Y.), and was defeated by a 10 to 13 margin. Schumer's proposal was considered more of a compromise alternative as it allowed medical providers the right to negotiate their own prices and did not require them to participate in the public option. Schumer also plans to offer his amendment on the Senate floor.

    Following the committee vote rejecting the public option amendments, White House spokesman Reid Cherlinsaid the president is "open to other constructive ideas." Obama will work with Congress to ensure that those who cannot find affordable health insurance "will always have a choice," Cherlin said.

    As the Committee moves towards completion of the mark-up, Senate Majority Leader Harry Reid (D-Nev.) made preparations to possibly take the bill to the floor by canceling a planned week-long Columbus Day recess slated to begin on Oct. 12. "I apologize to everyone for not being able to have that whole week off, but I think with health care, which is really beginning to ferment, it wouldn't be right for us to be gone that week," announced Reid from the Senate chamber. The Finance bill still has to merged with a bill already approved by the Senate Health, Education, Labor and Pensions (HELP) Committee bill. Two big hurdles in this process that the Senate has to resolve—the HELP bill provides for a public options and it would cost more over 10 years than the Finance Committee bill.

    House bill

    House Democratic leaders said on September 29 that they are not working towards a deadline to complete a health care reform legislative package. In remarks to reporters, House Speaker Nancy Pelosi (D-Calif.) and House Majority Leader Steny Hoyer (D-Md.) said the Democratic caucus is holding ongoing meetings each day in order to bring a legislative package before the House for a vote during this session of the 111th Congress. Moreover, Pelosi said Democrats are approximately 90 percent in agreement as to the contents of the reform bill.

    "We don't feel any pressure of time," Pelosi said. "We are on a time line that will produce a bill in a timely fashion, but we feel no rush to come to the floor until we are ready." Hoyer said that although the bill will not go into effect until 2013, Democrats still want to move as swiftly as possible. At an earlier press conference, Hoyer indicated that the bill might be ready for floor consideration sometime in October.

    Hoyer said that Democrats in the House are largely comfortable with a public option in the health care bill, but they have not yet reached a decision on how it will be configured. Pelosi said she believes the final house bill, which will combine the efforts of the House Ways and Means, Energy and Commerce, and Education and Labor Committees, will include a public option.

    White House reform bill?

    Discounting reports that the White House is drafting a health care reform bill, an administration source said that no decision has been made whether to introduce a stand-alone proposal. However, White House Press Secretary Robert Gibbs, at a press briefing on September 30, noted that the administration has been reviewing legislative language for various proposals. "We have been asked to look at and work with different committees on different pieces of legislation and aspects of them," Gibbs said. "But nothing has changed about us drafting or introducing a bill."

    CCH Washington Bureau, Oct. 2, 2009.

    State challenge to consent decree rejected

    A Tennessee federal court has denied the request of the state Medicaid agency to set aside a 1998 consent decree requiring changes to its implementation of the early and periodic screening, diagnosis and treatment (EPSDT) program. The court rejected the agency's argument that the requirements of the decree exceeded those of federal Medicaid law.

    Multiple challenges

    Although Tennessee entered into the consent decree immediately after this class action was filed in 1998, the parties have returned to court many times in a continuing dispute over the extent of the state's obligations. In 2001, the district court ruled that the state had failed to comply both with the consent decree and the basic requirements of the EPSDT program but declined to hold the state agency officials in contempt because they had made serious efforts to comply (see ¶300,975). The court also appointed a special master to work out a compliance plan through mediation with the parties.

    In 2004, the court found that the state officials had not complied with either the 2001 order or a subsequent injunction directing them to develop a plan to come into compliance (see ¶301,528). Finding that the agency did not have data necessary to measure its compliance, and that the agency would not comply with the orders within a reasonable time, it imposed a detailed schedule.

    In 2007, the parties returned to court over a dispute over discovery of information the state should submit to establish the status of its compliance efforts, taking that issue to the Court of Appeals (see ¶302,216


    and ¶302,450).


    The motion to vacate

    The state officials argued that the consent decree should be set aside because subsequent rulings by the Sixth Circuit Court of Appeals had changed the law so that legal principles on which the consent decree was based no longer applied. In Westside Mothers v. Olszewski, the court ruled that the "prompt provision of medical assistance" requirement of Soc. Sec. Act §1902(a)(8) did not require Medicaid programs to provide actual medical services. A later ruling in Brown v. Tennessee Department of Finance (see ¶302,769) directed the district court to modify a consent decree that required the Medicaid program to provide services in intermediate care facilities with reasonable promptness. In that case the Court of Appeals ruled that the court must consider the purpose of the settlement and the violations that were to be remedied when asked to vacate a consent decree.

    The court found that the EPSDT provisions impose specific requirements that the Medicaid agency must: (1) inform eligible individuals of the availability and benefits of early and periodic screening, diagnosis and treatment (EPSDT) services, (2) provide or arrange for screening services, and (3) arrange for any corrective treatment for conditions found in the screenings. In addition, Soc. Sec. Act §1905(r) specifies the services required. The court ruled that this language reflects Congress' intention to benefit children under age 21 and to obligate the agency to provide the described services; therefore, the EPSDT requirements reflected in the consent decree continue to be enforceable in a civil rights action.

    John B. v. Goetz, M.D. Tenn., Sept. 18, 2009, ¶303,124.

    GAO identifies the most poorly performing nursing homes

    Almost 4 percent (580) of approximately 16,000 nursing homes in the United States could be considered the most poorly performing, according to a Government Accountability Office (GAO) report. The most poorly performing nursing, homes averaged over 46 percent more serious deficiencies that caused harm to residents and over 19 percent more deficiencies that placed residents at risk of death or serious injury, GAO said.

    GAO found that the most poorly performing homes are distributed unevenly across the states, with eight states having no nursing homes in the most poorly performing category, while ten states had from 21 to 52 nursing homes identified as most poorly performing. To determine the characteristics of the most poorly performing nursing homes, GAO examined CMS data from 2008 on (1) deficiencies, revisits and other information that describe nursing home characteristics; (2) case-mix-adjusted nurse staffing hours; and (3) enforcement actions. In addition, GAO analyzed other CMS data, reviewed prior reports, interviewed experts in long-term care research, CMS officials, and 14 state survey agencies and reviewed some states' approaches to rating nursing home quality.

    Comparison to CMS' SFF program

    GAO found that the 580 nursing homes that it had identified overlapped somewhat with nursing homes identified by CMS' Special Focus Facility (SFF) Program, which identifies the 15 worst homes in each state and an additional 136 homes selected by states as SFFs. The SFF methodology creates a total score for each nursing home over three cycles by assigning points to deficiencies cited during the three most recent standard surveys, deficiencies curing the last three years of complaint investigations, and the number of revisits surveyors made to ensure that the nursing home had corrected the deficiencies cited on the three most recent surveys. GAO compared the SFF methodology to other compliance-based measures of poor performance and tested the sensitivity of the methodology to variations to determine the adequacy of the SFF methodology and concluded that the SFF methodology is reasonable and comprehensive. To estimate the number of most poorly performing nursing homes, however, GAO used the SFF methodology on a nationwide basis using statistical scoring thresholds but adopted three refinements to identify nursing homes that might have been missed using only the SFF methodology.

    GAO recommended that the CMS administrator consider a nursing home's relative performance nationally when allocating SFFs across states and take actions to refine the SFF methodology to improve the identification of SFFs.

    GAO Report, GAO-09-689, Aug. 28, 2009.

    Hawaii managed care challenge continues

    The Hawaii Supreme Court has been asked to decide a major issue in the challenge by a class of special needs Medicaid beneficiaries to mandatory managed care. The class contends that the expansion of the state's Quest waiver violates federal Medicaid law that protects children with special needs and other disabled beneficiaries subject to mandatory managed care; specifically, insurance companies participating in Medicaid managed care must have adequate capitalization and protection against insolvency, as well as a sufficient number and amount of providers under contract capable of addressing the special medical needs of Medicaid recipients.

    Earlier rulings upheld the rights of the class to challenge the HHS approval of the waiver of the statutory requirements that were not met (see ¶302,881) and denied a temporary restraining order (¶303,113) as unnecessary; the contractors had agreed not to limit the beneficiaries to network providers while the litigation was pending.

    They also argue that the two contractors that the agency hired to implement the program do not qualify as licensed health maintenance organizations (HMOs) under state law, so that they cannot require the beneficiaries to obtain services solely through the network. Federal law requires that Medicaid managed care organizations be licensed HMOs under state law. The two contractors are certified as accident and health insurers, but not under the laws specifically relating to HMOs.

    The licensing issue is one of state law and has not been decided by the courts of Hawaii, and it could determine the outcome of the case. Therefore, the parties have asked the court to certify the question to the Hawaii Supreme Court. Litigation on the remaining issues will continue in federal court, but the licensing question will be deferred until the state supreme court has ruled.

    G. v. Hawaii Department of Human Services, D. Haw., Sept. 22, 2009, ¶303,126.

    GAO reports sustained access to Medicare services

    Despite Congressional concerns that efforts to control Medicare spending on physician services could limit beneficiary access to services, less than 3 percent of Medicare beneficiaries experienced problems accessing physician services in 2007 and 2008, according to a Government Accountability Office (GAO) study. The GAO study also reported that from April 2000 to April 2008, (1) the proportion of beneficiaries who received physician services and the number of services per beneficiary served increased nationwide, and (2) indicators of physician willingness to serve Medicare beneficiaries and to accept Medicare fees as payments in full also rose.

    Geographic factors

    The GAO study found that some geographic areas of the country experienced much higher levels of utilization of physician services and much greater increases in utilization than the rest of the nation, which may indicate that this higher utilization level is not driven solely by medical need. The study defined potentially overserved areas based on both levels of service and growth rates, while past research has concentrated only on levels of service. Despite this fact, the GAO's findings are consistent with past research, highlighting the importance of geography in the utilization of physician services.

    Medicare's sustainable growth rate (SGR) formula, which is used to help control spending on physician services, does not account for geographic differences in utilization rates. As Congress considers options for revising the SGR and other payment reforms, the GAO report supports the notion that geographic differences should be part of the discussion.

    Character of potentially overserved areas

    Areas of the country that were in the top half in both the level of, and growth in, utilization of physician services tended to be in the more densely populated urban regions and the eastern part of the United States. Large metropolitan areas were much more likely to be potentially overserved than rural and small metropolitan areas. Potentially overserved and other areas were similar in demographic characteristics and the capacity to provide services. The two groups were also similar in beneficiary satisfaction. Certain types of physician services, however, such as advanced imaging and minor procedures, were performed more frequently in potentially overserved areas, suggesting some differences in physician practice patterns.

    CMS and AMA respond

    CMS stated that the GAO report would help with the agency's longstanding practice of monitoring the effect of policy changes on beneficiary access to Medicare services. Oral comments from an American Medical Association (AMA) official shared two observations: (1) the rate of growth in per beneficiary utilization of physician services had declined each year since 2004; and (2) beneficiaries could face access problems that would not appear in the GAO's analysis of survey and claims data, i.e., physicians could increase the number of claims they submit, while seeing fewer patients or could be accepting fewer Medicare beneficiaries seeking new appointments.

    GAO Report, GAO-09-559, Aug. 28, 2009.

    Nursing facility reimbursed as separate category per state plan

    An amendment to a state Medicaid plan making a private nursing facility for the severely disabled (PNFSD) subject to the same per diem reimbursement ceiling for administrative and operating costs as small nursing facilities conflicts with the legislative intent of the state statute and is void. In 2001, the state legislature enacted a Medicaid reimbursement provision specifically for the PNFSD which provided that the facility would receive reimbursement at cost as long as it was the only PNFSD participating in the Medicaid program. When the facility opened in 2004, and due to its low occupancy, the PNFSD claimed a high per diem rate of $1,106.68 per patient, $454.42 of which were administrative and operating costs.

    The state Division of Medicaid (DOM) sought to implement a ceiling on the administrative and operating costs and issued a state plan amendment in 2006. The amendment applied the ceilings imposed on small and large nursing facilities upon the PNFSD and reduced the per diem rate to $511.01. Although required by the state plan, no notice of the amendment was provided to the PNFSD until it received notice of its reduced reimbursement. The facility argued that the reimbursement statute requires that it be reimbursed as a separate category of nursing facilities, it was not reasonable to interpret the statute to permit the imposition of the ceiling, and the amendment was void because proper notice was not provided.

    The state DOM and a court, although admitting that the legislative intent of the statute is to reimburse the PNFSD as a separate category of nursing facilities, found that not all of the facility's costs must be reimbursed differently than other facilities. However, because the legislature saw fit to enact a provision providing that PNFSDs be reimbursed as "a separate category of nursing facilities,... a PNFSD is not comparable to any other category of nursing facility for reimbursement purposes" and thus any ceilings imposed upon it should be separately calculated for a PNFSD. The decisions of the lower court and the state DOM are reversed. The notice argument was not addressed since the finding of the amendment as void made the issue moot.

    The Mississippi Methodist Hospital and Rehabilitation Center, Inc. v. Mississippi Division of Medicaid, Miss., Sept. 24, 2009, ¶303,128.

    Uninsured patients do not meet class action certification

    The trial court exceeded its discretion in certifying as a class two uninsured individuals who brought a breach-of-contract action alleging that a hospital corporation's charges were undefined and unreasonable, according to the Supreme Court of Alabama. Specifically, the court found that ascertaining a reasonable charge for each class member requires individualized determinations and, therefore, certification of class action was inappropriate.

    Breach of contract claims and class certification

    The individuals each sought and received medical treatment at hospitals within the corporation and signed admission contracts for the visits that obligated them to pay for the medical treatment received in accordance with the regular rates and terms of the hospitals. The two individuals initially filed separate complaints but finally one of the individuals as well as the hospital named by that individual were joined and a motion was filed to certify a class action. The individuals contended that (1) the rates the hospitals charged them for treatment were not stated in the admission contracts they executed, (2) the hospitals charged insured patients and patients that received governmental benefits much lower rates than they charged uninsured or self-pay patients, and (3) the charges were inflated and unreasonable. The hospitals contended that it is impossible to know at the time an admissions contract is executed what services would be required, the charges for the treatments are identifiable in the particular hospital's chargemaster.

    Review of the evidence

    To determine whether the class action was appropriate, the court focused on whether there was a class-wide method to determine reasonable charges for medical services. The individuals' expert testified that although a hospital's chargemaster contains established prices for a service a hospital provides, it contains only estimates the hospital makes of the actual costs to the hospital to provide the services to the patient and that Medicare, Medicaid, and other insurers pay less than the chargemaster amounts. The expert used rates paid by Medicare, Medicaid and Blue Cross and added a premium to establish a benchmark rate to calculate a reasonable charge.

    The hospitals' expert said that the formula for calculating a reasonable charge presented by the individuals' expert was flawed because (1) Medicare, Medicaid, and private insurers do not pay the hospitals' entire costs and (2) the cost-to-charge ratio used varies greatly between services. The hospitals' expert also explained that there are individual issues for self-pay patients relative to services rendered and inability to pay and, therefore, reasonableness of charges would be a fact-intensive individual evaluation of each patient's charges. Additional testimony at the class-certification hearing indicated that uninsured patients are offered prompt-pay discounts or charity care discounts, or the hospital settles charges for a lesser amount. In addition, many patients never pay their bills.

    Based on state and case law and expert testimony, the court concluded that the calculation of a reasonable charge for the medical services the hospitals provided requires intensive individual evaluations of the medical services provided to each class member. Therefore, the trial court's certification order was vacated and the case was remanded.

    Eufaula Hospital Corporation v. Lawrence, Supreme Court of Alabama, Sept. 11, 2009, ¶303,122.
    Decisions and Developments
    CMS Manuals

    Implementation of flat files for version 005010 shared system

    One-Time Notification Manual, Pub. 100-20, Transmittal No. 559, Sept. 18, 2009, ¶158,454.

    Limitations on coverage of comprehensive outpatient rehabilitation facility (CORF) services

    Pub. 100-02, Transmittal No. 111, Sept. 25, 2009, ¶158,455.

    Revised bank account analysis procedure and letter-of-credit list

    Medicare Financial Management Manual, Pub. 100-06, Transmittal No. 158, Sept. 25, 2009, ¶158,459.

    Wrong surgical or other invasive procedure performed on a patient

    Medicare Claims Processing Manual, Pub. 100-04, Transmittal No. 1819, Sept. 25, 2009, ¶158,456.

    Maintenance and update of the temporary hook created to hold outpatient prospective payment system claims that include certain drug healthcare common procedure coding system codes

    Medicare Claims Processing Manual, Pub. 100-04, Transmittal No. 1820, Sept. 25, 2009, ¶158,457.

    Billing for an ambulance transport with more than one patient onboard

    Medicare Claims Processing Manual, Pub. 100-04, Transmittal No. 1821, Sept. 25, 2009, ¶158,458.

    Exceptions to local coverage determinations in rare and unusual circumstances

    Medicare Program Integrity Manual, Pub. 100-08, Transmittal No. 303, Sept. 25, 2009, ¶158,461.

    Activation of new COBA trading partner dispute error code

    One-Time Notification Manual, Pub. 100-20, Transmittal No. 562, Sept. 25, 2009, ¶158,464.

    Zoned Program Integrity Contractor access to DME MAC

    One-Time Notification Manual, Pub. 100-20, Transmittal No. 563, Sept. 25, 2009, ¶158,465.

    Infection control revisions to Appendix PP — "Interpretive Guidelines for Long Term Care Facilities"

    State Operations Provider Certification Manual, Pub. 100-07, Transmittal No. 52, Sept. 25, 2009, ¶158,460.

    Requirement that contractor inform other affected contractors when it revokes a provider or supplier's billing privileges

    Medicare Program Integrity Manual, Pub. 100-08, Transmittal No. 304, Sept. 25, 2009, ¶158,462.

    Recovery audit contractors' adjustment in the Medicare multi-carrier claims system

    One-Time Notification Manual, Pub. 100-20, Transmittal No. 561, Sept. 25, 2009, ¶158,463.


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