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Law, Explanation and Analysis of Health Care Reform Legislation

HEADLINES
Wednesday, September 23, 2009

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Journal of Health Care Compliance September/October 2009 Volume 11, Number 5

Reimbursement Advisor

    In addition to regularly featured columns such as HIPAA, electronic resources, and compliance and quality, the September/October 2009 issue of the Journal of Health Care Compliance includes the following articles:

  • Self-discovered Overpayments: Do I Have to Give the Money Back?, written by Donald H. Romano, discusses various civil and criminal statutes and an entity's obligation to self-report and refund overpayments.
  • Inside Criminal Minds, written by Allan P. DeKaye, looks at those that have committed health care fraud and examines the traits that may lead to criminal behavior.
  • Cultural Competency Compliance Issues in Health Care, written by Maria B.J. Chun, focuses on the federal and state requirements for health care entities related to cultural competency.
  • Compliance with CMS "Never Event" Billing Requirements, written by Lisa M. Silveria, discusses the need to develop a multidisciplinary approach to remain compliant with "never event" billing requirements.

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Receivables Report

The CCH HIPAA Privacy Guide Sept 2009 update

  • Under the American Recovery and Reinvestment Act of 2009 (ARRA), doctors making meaningful use of health information technology (HIT) by 2012 and continuing to do so would receive the maximum $44,000 in incentives between 2011 and 2015. The new HIT Policy Committee, appointed by HHS under ARRA, introduced a proposal in July 2009 that would provide doctors and hospitals more time to meet basic meaningful use standards.
  • A physician and two former employees of a Little Rock, Arkansas medical center pleaded guilty on July 20 to misdemeanor violations of the Privacy Rules, acknowledging they accessed patient records out of curiosity and without having any legitimate need to do so.
  • A medical records administrator at a South Florida hospital and another defendant were charged with multiple criminal counts for allegedly stealing patient records and using the information in a credit card fraud scam.
  • The Texas Supreme Court overturned a trial court’s protective order barring a defendant and his attorneys in a medical malpractice case from ex parte contacts with the plaintiff’s nonparty physicians. Finding that the plaintiff did not establish the providers in question ‘‘possessed irrelevant, privileged information’’ under state law, the court granted the defendant's request for mandamus.

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Headlines

Revised Common Formats for collecting safety data issued

The availability of an expanded and enhanced Common Formats Version 1.0 and the process for its continued development and refinement have been announced by the Agency for Healthcare Research and Quality (AHRQ). As authorized by HHS, the AHRQ coordinates the development of a set of common definitions and reporting formats (Common Formats) that allow healthcare providers to voluntarily collect and submit standardized information regarding patient safety events. The initial release of the formats, Version 0.1 Beta, was announced in the Federal Register on August 29, 2008 (73 FR 50974-50976). The Common Formats can be accessed electronically at http://www.pso.ahrq.gov/index.html. Reporting framework. The Patient Safety Act (42 U.S.C. §299b-21 to b-26) and Patient Safety Rule (42 C.F.R. Part 3) establish a framework by which doctors, hospitals, and other healthcare providers may voluntarily report information regarding patient safety events and quality of care. Information that is assembled and developed by providers for reporting to patient safety organizations (PSOs) and the information received and analyzed by PSOs—called “patient safety work product”—is privileged and confidential. Patient safety work product is used to identify events, patterns of care, and unsafe conditions that increase risks and hazards to patients. Common Formats. AHRQ's Common Formats include: (1) descriptions of patient safety events and unsafe conditions to be reported, (2) delineation of data elements to be collected for specific types of events, (3) specifications for patient safety population reports, (4) technical specifications for electronic data collection and reporting, and (5) a user's guide. Scope of Common Formats. The scope of Common Formats applies to all patient safety concerns, including: (1) incidents—patient safety events that reached the patient, whether or not there was harm, (2) near misses or close calls—patient safety events that did not reach the patient, and (3) unsafe conditions—circumstances that increase the probability of a patient safety event. The AHRQ welcomes industry feedback. Information on the feedback process can be obtained at http://www.pso.ahrq.gov/index.html. AHRQ Notice, 74 FR 45457, Sept. 2, 2009
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Hospice claims in nursing facilities found noncompliant, OIG

Eighty-two percent of hospice claims for beneficiaries in nursing facilities in 2006 did not meet at least one Medicare coverage requirement, according to the Office of Inspector General (OIG). In 2006, Medicare paid approximately $1.8 billion for these claims. Eighty-one percent of the claims did not meet at least one Medicare coverage requirement relating to election statements, plans of care, services or certifications of terminal illness, and an additional one percent of the claims were undocumented (i.e., the hospices did not submit any records to support the claims, as required). Election statements. Thirty-three percent of hospice claims did not meet election requirements. There were no election statements for four percent of the hospice claims. For another 29 percent of the claims, the election statements did not comply with one or more regulations. In most instances, the election statements did not explain that hospice care was palliative, rather than curative, or explain that the beneficiaries waived Medicare coverage of certain services related to their terminal illnesses. Plan of Care. Sixty-three percent of the claims did not meet plan of care requirements. The hospices did not establish plans of care for beneficiaries in one percent of the claims. For another 62 percent of the claims, the plans did not meet at least one federal requirement. These plans of care were not established by interdisciplinary groups; did not include necessary components, such as detailed descriptions of scope and frequency of services; or did not specify intervals for review, as required. Certification of terminal illness. In four percent of hospice claims, the certifications were missing or did not meet one or more federal requirements. Some deficiencies included: failure to specify that the individual's prognosis was for a life expectancy of six months or less if the terminal illness ran its normal course; absence of supporting clinical information or other documentation in the medical record; or absence of physician signatures. The OIG recommended that CMS: (1) educate hospices about coverage requirements and their importance in ensuring quality of care; (2) provide tools and guidance to hospices to help them meet the coverage requirements; and (3) strengthen its monitoring practices regarding hospice claims. CMS concurred with all of the recommendations. OIG Report, No. OEI-02-06-00221, Sept. 8, 2009
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EMTALA inapplicable to later-discovered emergency medical conditions

The U.S. District Court for the Eastern District of Pennsylvania properly ruled in favor of several hospitals and doctors who allegedly violated the Emergency Medical Treatment and Active Labor Act (EMTALA), 42 U.S.C. § 1395dd, by failing to stabilize and inappropriately transferring a patient, when the patient in question did not present herself in an emergent state and was not in an emergent state until she began to undergo monitoring at the primary hospital. Excluded patients. EMTALA's requirements are triggered when an individual comes to the emergency department, 42 C.F.R. § 489.24(a)(1). Such an individual can only come to the emergency department if that person is not already a patient of the hospital. Under 42 C.F.R. § 489.24(b), a patient is defined as an individual who has begun to receive outpatient services as part of an encounter . . . other than an encounter that the hospital is obligated by this section to provide. EMTALA does not apply to outpatients, even if during an outpatient encounter, they are later found to have an emergency medical condition and are transported to the hospital's emergency department. The Third Circuit Court of Appeals held that, contrary to the parents' assertion, the mother did not come to the hospital with an emergency medical condition. The mother was not in an emergent state until after she began the monitoring at the primary hospital and her condition quickly changed. Neither her previous complaints of discomfort nor her high-risk pregnancy amounted to an emergency under EMTALA. The circumstances failed to trigger EMTALA, and therefore precluded the parents' EMTALA claim. Actual knowledge requirement. The parents were moreover required to prove that: (1) the mother had an emergency medical condition, (2) the hospital actually knew of the condition, and (3) the patient was not stabilized before being transferred. The parents' EMTALA claim failed because they did not satisfy the requirement of actual knowledge. For example, there was no evidence that any of the hospital staff at the perinatal facility actually knew that the mother's condition was an emergency before directing her to her primary hospital for further monitoring. The Third Circuit accordingly held that the parents' EMTALA claim was properly dismissed. Torretti v. Main Line Hospitals, Inc., 3rd Cir., Sept. 2, 2009, Health Care Compliance Reporter, ¶800,724
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Patient stopped from bringing service animal into hospital

A patient was enjoined from bringing any service animal into a hospital, and her Americans with Disabilities Act (ADA) public accommodation claim was dismissed because of the hospital's legitimate concerns regarding the animal. The patient used a service animal to assist her, and kept the dog in her room when admitted to the hospital, despite the nurses being able to perform all assistance the dog provided. The dog suffered from infections, caused allergy problems, and interfered with staff duties. The hospital's requests that the patient's door be kept closed and that a high efficiency particulate air (HEPA) filter be used were refused by the patient and her husband. While the patient and her dog were never denied admittance to the hospital, the patient claimed that the treatment she received from the hospital amounted to a violation of the public accommodation requirement of the ADA. However, since no other service animal caused these types of problems, and no other service animal owners claim to be harassed for using a service animal, no violation of the public accommodation requirement existed. Rather, the hospital, by requesting the patient to address the hospital's legitimate concerns regarding the animal, was attempting to accommodate patients, visitors and staff by keeping them safe. The hospital moreover proved its affirmative defense that the service dog posed a direct threat to the health and safety of others. An injunction enjoining the patient from bringing any service animal into the hospital system's facilities was granted. Without a service animal, the patient will create no further challenges for the staff than those presented by other difficult patients. Roe v. Providence Health System-Oregon, Aug. 31, 2009, Health Care Compliance Reporter, ¶800,722
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On The Front Lines

Stark Case on Exclusive Contract with Physicians in a Hospital Outpatient Department: Narrow Interpretation of Stark Exception

by Dennis M. Barry, J.D.

The Third Circuit Court of Appeals has sent shock waves throughout the hospital community with a January 2009 decision in the case of United States ex rel. Kosenske v. Carlisle HMA, Inc. The court's opinion is not perfectly clear on the facts and, therefore, it is not perfectly clear what the court's decision means. The Third Circuit Court of Appeals reversed the district court decision, and remanded to the district court for further proceedings. There are five elements of the court's opinion that are noteworthy: (1) the court held that exclusivity has value and, thus, an exclusive contract creates a financial relationship that must fit within a Stark exception; (2) the court also held that the office space furnished to provider-based physicians had value and created a "financial relationship" for which a Stark exception was required; (3) the fact, alone, that a contract between a hospital and referring physicians is the product of arms-length negotiations does not necessarily mean that the arrangement is at "fair market value;" (4) the hospital in this instance erred in not obtaining payment from physicians for the use of hospital space; and (5) the court was stringent and unforgiving in determining whether a Stark exception had been met. Given the decision in this case, as well as other authorities, providers should consider the following recommendations:
  • Do not charge physicians for exclusive contracts; doing so violates clear OIG guidance.
  • Do have written contracts with hospital-based physicians. To the extent that the hospital furnishes office space, clerical support, or similar resources to the physicians, include that in the contract as consideration (or additional consideration) for the physician's agreement to furnish administrative services and to provide coverage for the department for the agreed-upon hours.
  • Be certain that all physician contracts are signed, have not lapsed, cover all aspects of the arrangement, and are followed by both parties
  • If you are in a hospital under the jurisdiction of the Third Circuit (New Jersey, Delaware, Maryland, and Pennsylvania), consult with counsel on what additional steps, if any, are appropriate.

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